Welcome to the 2019 Whistler Farmers' Market season. applications will open JAN 14th AND CLOSE MARCH 15th (Deadline Extended to march 18th) 2019
APPLYING TO THE WHISTLER FARMERS’ MARKET
1. Create a vendor profile by clicking “Register Now” on the Manage My Market website. Once you have created your profile you can apply to the Whistler Farmers’ Market.
2. If you already have a Manage My Market vendor profile you can log in with this link to apply for the 2019 Whistler Farmers’ Market Season.
Be sure to carefully read through ALL information before submitting your application.
The deadline for applications is March 18th, 2019.
Jury dates will be announced after applications close.
Parts of your Manage My Market profile will form your public profile on our Whistler Farmers’ Market Website, so think of it as marketing collateral. Take the time to provide us with all the relevant details of your product, how you produce it as well as quality images.
All applications are reviewed in consideration of the following criteria:
1. RETURNING VENDOR: Number of continuous years in the market.
1/2 point each year, to a maximum of 10 points.
2. CATCHMENT AREA: Defined as Lions Bay to Lytton. Is the product or service produced in the catchment area.
Yes: 7 points. No: 0 points.
3. NUMBER OF MARKETS APPLIED FOR:
Sunday Core Season Markets: 18 markets, must attend all. 7 1/2 points.
Wednesday Afternoon Markets: 9 markets, 1/4 point per market.
Early & Extra Markets: 4 early Sunday & 4 extra Saturday markets, 1/2 point per market.
Jury Selection Process
All applications are juried in consideration of the following criteria:
• Is the product or service 100% Made, Baked or Grown by the applicant (Maximum 5 points)
• Is the product Unique (Maximum 5 points)
• What is the Value to the Market (Maximum 5 points)
Additional for Food
• Flavour (Maximum 5 points)
• Presentation/Packaging/Product Appeal (Maximum 5 points)
Sunday Early Season Markets
Beginning the May Long Weekend (Victoria Day) May 19th, May 26th, June 2nd & June 9th
The fee for each of these markets is $35.
Sunday Core Season Markets
2019 Core Season Sunday markets operate from June 16th to October 13th.
All Sunday markets operate from 11 am to 4 pm, Rain or Shine.
Wednesday Afternoon Markets
Wednesday Afternoon markets operate from July 3rd to August 28th.
Wednesday Afternoon markets operate from 2 pm to 7 pm, Rain or Shine.
Saturday Long Weekend Markets
There will be 4 Holiday Long Weekend markets on Saturday June 29th, August 3rd, August 31st & October 12th.
Saturday markets operate from 11 am to 4 pm, Rain or Shine.
Sunday Core Season Market Fees
All vendors are charged a $35 application/membership fee.
The fee for Farm Vendors within the Lions Bay to Lytton catchment area is $35 per market or $600 for a season pass.
The fee for Farm Vendors outside the catchment area and all Non Farm Vendors is: $80 per market (for 5 markets or less), $70 per market (6 to 17 markets) or $900 for a season pass.
Season pass fees apply only to vendors who commit to attending all eighteen (18) Sunday Core Season market dates.
Catchment area Farm Vendors’ season passes include access to all nine (9) Wednesday Afternoon markets.
Farm Vendors who sell products not produced at their primary farm location must pay a $35 membership fee per "farm friend" per season. There is a maximum of two "farm friends" per farm.
An invoice for fees will be sent out after the vendor has been approved and their dates confirmed.
Fees are due within 7 days of the date of invoice.
Wednesday Afternoon Market Fees
The fee for Farm Vendors within the Lions Bay to Lytton catchment area is included in a season pass for the Sunday Core Season market.
The fee for non season pass, catchment area Farm Vendors is $35 per market.
The fee for Farm Vendors outside the catchment area and all Non Farm Vendors is: $50 per market or $400 for a season (nine dates) pass.
Saturday Long Weekend Market Fees
The fee for Farm Vendors within the Lions Bay to Lytton catchment area is $35 per market.
The fee for Farm Vendors outside the catchment area and all Non Farm Vendors is $70 per market.
Liquor Vendor Fees
$100 per Saturday, Sunday or Wednesday market.
All stalls are based on a 10 by 10 foot allocation. Non Farm Vendors requiring more than 10 feet of frontage will be charged accordingly.
Notification for Missed Market Dates
If a vendor is not able to attend a Sunday market date, the vendor must inform the Market Manager by email before noon on the Thursday prior to the Sunday market date.
If a vendor is not able to attend a Wednesday market date, the vendor must inform the Market Manager by email before noon on the Tuesday prior to the Wednesday market date.
This notification does not allow for a refund of fees. A vendor may not be allowed to return if they miss a market date without giving notice.
Missed Market Dates
Vendor rates are based upon the number of market dates a vendor has scheduled and committed to. In consideration of this, and to allow for proper planning and execution of the Whistler Farmers Market, missed market dates are subject to fines.
A vendor is considered to have missed a market date if they do not attend a scheduled market date and have not notified the Market Manager by the required date.
The fines for missed market dates are as follows:
1st market date missed: no charge
2nd market date missed: $50 penalty
3rd market date missed: $70 penalty
All penalties must be paid prior to the next scheduled market date.
VENDOR RULES, RESPONSIBILITIES, TERMS AND CONDITIONS AND CRITERIA
All Vendor Rules and Responsibilities
1. All vendors must pay the annual membership/application fee of $35. An invoice for fees will be sent out after the vendor has been approved and their dates confirmed. Fees are due within 7 days of the date of invoice.
2. The Whistler Farmers Market is 100% make, bake, grow or raise. Mass produced goods that have been repackaged or manufactured goods which have been assembled are not permitted.
3. Vendors with existing Whistler Village store fronts will not be permitted.
4. FOOD SAFE: All vendors selling fresh produce, prepared foods or food products must have Food Safe certifcation. Documentation must be submitted with applications and will remain on file with the Whistler Farmers Market. These documents will be displayed on your public profile.
5. ORGANIC FARMERS/PRODUCTS: Farm vendors must have British Columbia Certified Organic certification in order to sell products as certified organic. Documentation must be submitted with applications and will remain on file with the Whistler Farmers Market. Certification must be present at their market stall.
6. VANCOUVER COASTAL HEALTH AUTHORITY: Vendors selling prepared foods or higher risk food products must submit a Food Safety application to the Vancouver Coastal Healthy Authority each season. The Vancouver Coastal Health Authority adminsters food policies and regulations in our area.
7. ADDITIONAL PRODUCTS: Crafts, food products etc. that have not been approved by the jury, either during the initial application or through a subsequent updated application to the Market Manager, will not be permitted.
8. VENDORS ARE RESPONSIBLE FOR: The security and safety of their products while attending the Whistler Farmers Market. The Whistler Farmers Market is not responsible for any loss, theft or damage to vendors, vendor merchandise, displays or products at any time while in attendance at the Whistler Farmers Market.
9. TAXES: Vendors are responsible for their own taxation requirements.
10. INSURANCE: Vendors have limited liability insurance when vending at the Whistler Farmers Market. The Whistler Farmers Market require that all vendors carry their own insurance in addition to this coverage with the Whistler Farmers Market named as an additional insured in the amount of $2,000,000. This amount is to be confirmed in consultation with our landlords at Whistler Blackcomb and may be adjusted. Due notification will be provided.
All Food Vendor Criteria
All vendors selling prepared foods or higher risk food products must adhere to the following criteria in their initial application.
The use of ingredients available from existing Whistler Farmers Market Farm Vendors is encouraged.
1. The product must be produced from scratch by the vendor.
2. Vendors with existing Whistler Village store fronts will not be permitted. The exception to this criteria will be restaurants offering chef demonstrations with a charitable component for any product sold. The preparation of the product must not interfere with or in any way deter from the experience of the Whistler Farmers Market.
3. Placement of vendors will not be in direct competition to existing Upper Village food service establishments.
4. Placement of vendors is wholly at the discretion of the Market Manager. These determinations will be made in consultation with existing market partners, Whistler Blackcomb, The Chateau Whistler and existing Upper Village food service establishments.
5. Vendors must hold and display valid Food Safe and Vancouver Coastal Health certification specific to the product they are preparing.
6. Vendors will ensure all attendants hold valid Food Safe certification.
7. Products offered are limited to those approved upon application.
8. Any changes to the products offered must be submitted to and approved by the Market Manager one week prior to the market date. All new products must remain in compliance with existing Vancouver Coastal Health certification.
9. All prepared food vendors must provide a ground cover sheet for their market stall. This sheet is required to catch all waste or dropped product and to prevent staining or damage to the market surface. Vendors causing damage will be invoiced for the cost of cleaning or repair.
Farm Vendor Guidelines
1. Organic Farmers/Products: Farm vendors must have BC Certified Organic certification in order to sell products as certified organic. Documentation must be submitted with applications and will remain on file with the Whistler Farmers Market. Certification must be present in their market stall.
2. Additional Farm Products ("Farm Friends"): Farm Vendors who sell products not produced at their primary farm location must pay a $35 membership fee per "farm friend" per season. There is a maximum of two "farm friends" per farm. Signage must appear at their market stall clearly indicating the name and location of the farm source of the product. Farm vendors must provide a list of all products sold with their farm of origin clearly indicated. This list must be displayed in a place of prominence on a white board.
Market Operational Criteria
1. During the market season all vendors must arrive at the market in time to prepare for an 10:30am start. The entry gate closes at 9:00am. ALL vehicles must exit the market area by 9:15am. No vendor is permitted to leave before the market ends at 4:00pm. If a vendor leaves their market stall before the designated closing time they may not be allowed to return. Vehicles are not allowed in the market area until 5:00pm. Not being on site by 10:00am and prepared by 10:30am may result in a vendor losing their market stall for that day. If a vendor fails to meet this schedule on two separate occasions during the market season the vendor may not be allowed to return.
2. All vendors must agree to respect their assigned stall space and confine their display within the contracted stall space. Vendors must ensure that fire lanes are not interfered with. All stall assignments must be adhered to, or the vendor will be billed by the market for their additional space.
3. Garbage: All vendors must remove their own garbage at the end of the day. On-site garbage receptacles have limited space and are not to be used by market vendors.
4. Stall Appearance: Each vendor is responsible for the safety and appearance of their stall space at the market. This includes keeping the area behind and around their stalls clean and free of clutter before, during and after the market.
5. Vendor Conduct: Vendors must conduct themselves with kindness and respect to customers and other vendors alike. Please refer to the WFM Code of Conduct.
MARKET MANAGER’S GUIDELINES:
The Market Manager interprets and enforces the Vendor Rules and Responsibilities in consultation with the Whistler Farmers Market Board of Directors.